Job Description

Summary:

The Graduate Medical Education Specialist provides high-level, independent administrative support to the GME department and programs by facilitating medical student and observer scheduling and onboarding, supporting didactics event planning and scheduling, conducting research, preparing statistical reports, handling information requests, attending meetings and capturing meeting minutes, completing various program projects, and acting as a liaison for the GME program and leadership between board members, physicians, staff, other healthcare organization representatives, patients, patient family members, government and regulatory agencies, professional associations, vendors and the news media; provides general office and clerical work; coordinates meetings; handles confidential information.


Responsibilities: 

Communicates with and facilitates the scheduling of rotating medical learners and observers throughout the institution and clinic sites. Prepares and maintains accurate onboarding files, communicating required information to all pertinent departments involved in onboarding process. Prepares annual reports as requested by Director.

Provides efficient, effective support to weekly educational didactics events by scheduling speakers, reserving rooms, placing food orders, tracking attendance, preparing reports, and facilitating event set-up and break down.

Provides efficient, effective management support to department(s) including prepares documents in an organized, accurate, legible, and confidential manner to include follow up if deemed necessary; schedules and maintains of program and Director calendar on a daily basis; screens and distributes mail for Directors or Designees; develops new office procedures as needed; participates in interviews of prospective employees; performs and responds on program correspondence and reports; coordinates Director's events and meetings.

Organizes and maintains all files and records accurately, handles confidential information and/or compiles statistics utilizing analytical data including coordinates tracking of mandatory/safety training and licensure/certification for staff and unit to meet state and regulatory agency standards; coordinates competencies for department personnel

Prepares agenda, meeting minutes, and supporting materials for teams, committees, and/or council meetings by assists facilitator(s) in carrying out follow-up actions; maintains meeting records/files; ensures that reports, studies, and other materials requested by team(s)/committee(s)/Council(s) are prepared; assists in facilitating meetings in absence of Director; compiles statistics and designs presentations; attends and actively participates as appropriate in all meetings and subgroups; attends and participates in designated staff and/or committee meetings as a team member.

Assists Director in assuring compliance with bylaws, policies, procedures, compliance guidelines, etc.; participates and supports quality assurance, performance improvement programs and processes.

Assists Director in maintaining budgetary expenses including purchases supplies, equipment and capital items for unit(s).; processes check requests for reimbursements, continuing education and subscription renewals accurately and timely; maintains adequate level of supplies in a cost-effective manner.

Performs other duties as assigned 

REQUIRED: High School/GED and 3+ years' related experience.

Work Schedule: 8-hours, Days, Monday through Friday

Physical Requirements and working conditions for this position will be provided to you upon interview.

Application Instructions

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